While embracing technology for all practical reasons, companies have also embraced automation for HRMS to save time and costs. While accepting paper-free and hassle-free technology, moving from legacy systems to modern HRMS software, the biggest predicament of any organization is the fear of losing their employee information. This is exactly what this article deals with- to let go of your fear of losing data while upgrading from older system or an existing system to a new HRMS solution.
Automating human resource (HR) functions promises to deliver high functionality and improve productivity in an organization as it brings in systematic centralization to the system. Hence, for every startup or big enterprise, having HRMS software is the key to a successful business endeavor.
HRMS incorporates several modules such as hiring, recruitment, onboarding, administration, retaining, HR planning, learning management, employee self-service (ESS), scheduling, managing payroll, absence management, grievance handling, etc. Accommodating or providing data according to the fields provided in HRMS is a critical issue for the clients. Every business has its tailored HR fields, which are customizable. Now, supplying data as per the software requirements has become a trouble during the migration process.
Challenges in HRMS data migration:-
1.A company may not have the field created in their user manual for employees’ alternative email addresses, emergency contact numbers, information about health insurance, government employee funds, family details and so on. But HR software needs the data to be filed in the fields for complete data processing.
2.There could be possibilities that the business is maintaining attendance records manually instead of any automated attendance system. Uploading the hand-written attendance data into the software is time consuming, and may cause data-entry errors.
3.There are enterprises that use biometric attendance system, but the concern is, they are using SQL for data processing instead of FTP. In case of SQL, there is a data table, and have schedulers that process data. In case of FTP, the data has to be manually written in CSVs and then a scheduler is operated. Any negligence will require re-entry and re-evaluation of data.
4.Every recruitment team has predefined key result area (KRA) and target to meet in every quarter. The recruitment functions encompass screening, rating, pre-boarding, post-boarding, finalizing, etc. Transferring such critical data from one system to another in HRMS software without missing a single entry is crucial.
5.Every business domain uses third party payroll system. Integrating it with third party system without missing any entry is another critical challenge in data migration.
Is there any efficient way to overcome these challenges?
Yes of course! SHRMpro
is one of the leading solutions available for startup, medium, and big organizations.
It is designed to meet all kinds of HR requirements and integrates data seamlessly. Importing branch data, department data, attendance, employees’ history, assets, candidates’ logs, employee logs, etc., have made simple, easy and error-free. There are templates made for each HR component. The templates have several fields that can be removed, edited or modified as per the requirements. It is a completely user-friendly solution developed to make the migration process quick and error-free.
There are two methods provided to the clients to complete the data migration process. One, clients can do it themselves; secondly, they can ask the developing team to complete the data migration task. It is also available in both iOS and Android for mobile versions.
The data migration task that scares HR professionals or IT-teams is not as daunting anymore since modern technology favors simplification of processes leading the organizations to grow manifold.