Managing employee attendance is one of the most important tasks for HR professionals. In order to obtain control over the staff’s time and reduce downtime in the workplace, a human resource management plan for attendance is required.

A company’s outstanding attendance record suggests the presence of a great work environment for the employee. A poor attendance record, on the other hand, discloses or reveals the truth about an intrinsic issue inside the work process. The fundamental problem will be related to the personnel or management. You must plan out each resource’s time and effort for the purpose of generating the appropriate earnings, which are the primary consequence that you desire from your organisation.

The Modern Method for HR to Handle the Attendance Advantages of the Human Resource Management System at a Workplace is quite extensive. For example, everyone must have seen that attendance management has progressed from the traditional physical recording of staff attendance to the contemporary methods such as biometric identification or punching machines. The benefits of these attendance management systems are numerous, since they play a vital role in payroll and personnel management in a business.

The attendance data is collected and saved in a database that is used to determine employee payroll. But, if you want to improve the outcome and the company’s potential to handle attendance, as well as boost output, you can integrate attendance management system programs with the HRMS strategy. The HRMS will rapidly import and generate attendance information in a variety of forms. After managing attendance in your HRMS tool, you will see an increase in a variety of advantages. Let us now understand about those priceless advantages.

Payroll Made Simple

If the attendance-related data flows smoothly with no bottlenecks or gaps in the payroll module, the resultant procedure enables for rapid and easy payment processing. The ideal HRMS software would solve the major problem of data retrieval from numerous locations. The end-to-end HRMS technology, which is the only source of facts about your organisation, can substantially assist you in this process. Such methods aid in obtaining critical staff information at one level, which is then used over the staff’s whole lifecycle’ to assist in enhanced administration and management.

The Advantages of SHRMpro’s HRMS Attendance Module

Nothing enhances time management more than the SHRMpro’s HRMS attendance feature. Consider the following stages and the numerous benefits of this process:

• Employee attendance may be taken via a variety of sources, including an employee login site where employees can mark their attendance, and third-party hardware such as a biometric device, which the employee can use to register his attendance by entering a pin number or swiping his ID card.
• Setup of Biometric Devices- Integrates thumbing/face detection biometric devices to provide perfect and smooth attendance capture.
• Leave Policy- Customise several forms of leaves such as sick leave, compensating leave, unpaid leave, and so on. Establishes a clear leave policy for your firm.
• Set a leave request email, and any email in the correct format will be automatically turned to a leave request in SHRMpro’s HRMS.
• Establish numerous approval points for certain leaves so that the relevant authorities may effectively assess the leave requests.
• Accept employee holiday requests and process them more efficiently. Gives you leave notices and sanctioned holiday, not salaried holiday.

Provisions for monitoring and managing conflicting leave requests

As previously said, incorporating human resource management software into a company can provide several advantages. It simplifies several activities such as the recruiting cycle, attendance management, employee engagement, employee assessment, employee work hours management, and more.

Mechanised timesheets provided by these solutions substantially aid in tracking employee involvement and dedication at work. Timesheets eliminate human mistakes in computing employee payroll. Timesheet features in Human Resource Management Systems aid in properly computing working hours, which aid in employee payroll computation. As a result, time management at work becomes much easier.

The preceding procedure also assists you in processing additional time bonuses, early leave policies, late arrival fines, and half-day minimum working hours, leaving employees at ease and in contempt.

Work shifts can be accommodated in a convenient manner

1. The method will change the payroll estimate automatically.
2. This task also eliminates any human errors in attendance management.

Analytics for Real-time Attendance

Because the HRMS generates real-time information and warnings, the team manager can now examine the team’s punctuality and timekeeping statistics. The total number of employees working on a job may be verified automatically. You may look up the number of days the employee was absent. This data assists in making difficult personnel decisions.

Similarly, when evaluating staff performance, this data must be incorporated into the reports. Based on this assessment, HR may now decide on personnel deployment. Each manager, regardless of location, may efficiently monitor the team with the help of the dashboard. This procedure of monitoring the employees assists you in decreasing the company’s loss due to staff downtime.

Each staff members’ daily attendance statistics will be generated automatically based on their location, department, and team. Even if there are remote groups, you may examine this data. A comprehensive database of employee attendance will be useful for preparing vital reports. Such reports aid in making strategic decisions in HR policy by establishing KPIs to evaluate employees.

Access data while on the move

The staff’s working methods are now substantially different. Each employee’s reporting time may differ somewhat. Some employees may be consultants who work from home. Field personnel are continually on the go. Multinational corporations have even increased the number of staff teams who operate remotely.

To assist each employee, the HRMS solution enables for adjustable working shifts and modifications based on numerous circumstances. HRMS operations may be accessible through mobile, making life easier for your employees. They may now add and view the most recent data on HR websites. Such employees also have the ability to self-serve by entering their working hours online.

Transparent Work

Everyone wants to work for a firm that is open about its processes. The HRMS tool makes it easier for the organisation to manage its employees. It contributes to ensuring that all policies and rosters are visible and easily accessible.

The method enables you to make better use of your time and effort by clarifying and correcting any confusions or inaccuracies. It also establishes the proper precedence at the start of your firm. Provide the HRMS tool full access to all policy-related data at any time and from any location.

Dependable and efficient

The human resource management solution that has the benefit of simple integration and adaptation will assist you in developing a business culture of resourceful attendance management. A proper system makes it possible to identify problems and improves employee performance. This advancement is feasible through a variety of channels that govern your employees, such as biometric technologies and admission-related IP limitations. You also get simpler cloud-connected HRMS operations with unique features like geo-fencing and geo-tagged attendance, as well as remote staff work control.

True Opportunities in the HRMS

HRMS process extends beyond the generation of automatic attendance data. Each sort of information associated with a specific employee is entered into the primary database. This procedure makes it easier for HR personnel to complete employee management tasks. The technique shown above assists in a variety of elements of controlling your staff’s attendance.

As a result, HRMS-based attendance control aids in the organization of operations, as well as the upholding of business norms and discipline. You can see how this procedure is impartial to all employees. You are also impartial to each employee. A solid human resource management software package guarantees that the team is responsive and results-oriented. Learn more about the product in the Free Demo. Contact Us today.

Frequently Asked Questions : 

What exactly is HRMS attendance?

The Open HRMS Attendance management system, one of the top attendance tracking tools, assists you in monitoring your organisation’s employees’ attendance and working hours. The module can monitor presence, absence, and even working hours.

How does the e-HRMS portal track attendance?

Remote HRMS Attendance Tracking with Geo-tagging and Geo-fencing is possible with SHRMpro’s HRMS software. The service collects real-time attendance data from biometric devices, mobile phones, and the in-built ESS interface. It can also record the check-in and check-out hours of workers who work from home or in remote places.

What is the role of human resources in attendance management?

An attendance manager is a human resources specialist who is in charge of keeping track of employee attendance, synchronising it with regional holiday patterns, tracking productive hours, preparing payroll-ready data, and avoiding non-compliance.