A good onboarding process creates a happier and more productive work environment. As per studies, only 12% of employees strongly agree that their organization does a great job in onboarding new hires and workplace retention.

Developing a smooth onboarding can be challenging, and some organizations fall short of overcoming it. But it doesn’t have to be that way. 

By knowing these HR challenges of onboarding and their solutions you can avoid the common onboarding pitfalls and help every recruit cope with the work sphere quickly.

5 Common Onboarding Challenges in HR and Solutions to Overcome Them

Lack of Standardization

Onboarding is a medium to introduce new hires to the company, its mission, and its processes. It’s an important learning period that must leave a great experience among the employees. 

But despite the importance only a few companies have a formal employee onboarding process across the company. 

Without a standardized process, every manager approaches onboarding differently, leading to differences across teams and departments.

Solution

Create a structured program of what the new hires need to know at the company level, and guide them through the first few weeks. 

You can also make every team, train their new hires on the job skills, tools, role-specific processes, and individual responsibilities and expectations.

 

It eases the process for the recruit to understand the company’s processes and enhance his experience.

Information Overload

According to a survey, recruits felt burdened during the onboarding management process as companies flooded them with too much information at once.

This left them digging through different documents spread across different platforms and apps.

 

It is a lot to manage for someone new, and recruits suffer in time management to learn something new and perform at their jobs.

 

Solution

Create sequenced training sessions to give new hires time to digest their learnings. 

 

Also, make sure to leave room for new members to read through the information and explore on their own so they can get familiar with the company. 

 

Downtime also gives recruits a chance to build connections with their colleagues.

Lack of Clear Goals in Onboarding Management

Clear goals give employees a concrete focus to perform the task and keep them motivated and accountable throughout the onboarding process.

Without clear goals, workers are less effective and are less likely to stay attached to the company. 

Solution

Help new hires set clear, measurable goals for their role and explain how those connect to the company’s wider goals, creating a sense of purpose. 

Make a plan to regularly track progress and hold check-in meetings to address challenges and keep them feeling valued throughout the process.

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People Also Read: 10 Tips for Bettering Your Recruitment Process

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Co-ordination Gap

Lack of communication between the HR team and the hiring team can be the difference between good employee experience and new hires who are already disengaged.

 

It’s also the difference between an efficient HR team and one that is catching up. 

Solution

The HR and the hiring team must be on the same page during the hiring process. 

Staying organized and communicating clearly during the onboarding process can be the key factor. 

Look for an HR software that has an integrated Application Tracking System (ATS) or full platform management system to quickly access the most recent accurate data and prevent coordination gaps.

Poor Communication while Onboarding New Employees

Often, employees are left on their own after the hiring process without a proper support system and plan of action. 

It increases the onboarding issues, as they can’t get their questions answered or remove blockers.

Solution

New hires need guidance, support, and a clear plan of action to be successful in their roles. 

Set up 1:1 meetings between the manager and the new hires to eradicate the communication gap and build a culture of trust and transparency within the team. 

Additionally, reduce the hectic task management process by keeping all the documents of the conversations and action items in one place, so that the employees can easily find and follow up on them later.

Conclusion: Employee Onboarding Challenges in HR and Solutions

As you analyze your current employee onboarding problems, you should identify opportunities to adapt to a modern approach.

Today’s marketplace is shifting toward incorporating new technologies and automating their HR processes, which makes them more efficient. 

You have to find an HR software that can seamlessly work together with your company’s guidelines and provide you with the perfect onboarding management system according to your company needs.

Automate the Onboarding Management Issues

 

There are a variety of HRMS software companies in the market, so it’s crucial to choose the top one that meets the specific needs of your industry.

 

We at SHRMpro have provided more than 1,00,000+ user experiences of smooth onboarding processes in various industries and helped companies develop great first impressions with great first days to all new hires. 

 

Onboarding management follows a paperless and hassle-free onboarding process to let you complete the essential paperwork more efficiently, adding meaningful introductions to the newbie’s journey through the organization.

To know more about our onboarding management system and how we can solve your onboarding challenges in your HR, book a demo of our HR software today!