About Us

Simplifying HRMS with greater business intelligence; moving way beyond papers and spreadsheets

SHRMpro is a technological marvel, a SAAS based model designed to facilitate functional ease to the Human Resources Team of the enterprises across industries. This product is a cloud-based HRMS solution that works as a support system aimed at seamlessly managing an entire gamut of workforce management processes which can be tedious to perform physically. It aggressively promotes a simplified work culture among the HR teams to operate in synchronisation with user-friendly technology to obtain and manage information in real-time.

Versatility personified, we are strong in our ambition, constantly striving for perfection; we deliver intelligent technology that stays.

The Genesis

With the ambition to succeed, navigate, and lead the technology sphere, Sphinx Worldbiz Ltd was incorporated in the year 1996. Parent company to SHRMpro, Sphinx Worldbiz in over two decades of achieving and providing excellence- has witnessed unprecedented growth in all verticals, spearheaded by its IT division. Preferred as a reputed IT solution & services provider worldwide, the division maintains a track record of delivering exceptional, intelligent, and cost-effective IT solutions. The group has achieved total financial stability and is growing leaps and bounds solely based on internally generated funds.

SHRMpro began as an idea that blossomed well and was nurtured to blend into the changing realities of the globally diverse market needs. We are a fully integrated product that is designed in congruence to the need of the hour- to automate the global Human Resources Sector. We offer a multi-lateral and dynamic software, a SaaS-based product that believes in simplifying the complexities of organisations of all scales and strengthen them additionally with our outstanding and dedicated support.

Our Forte

The parent company Sphinx Worldbiz is known for flawless project development and deployment record over the years. It performs as a technology partner with many software product companies globally. Sphinx Worldbiz Ltd is an ISO 9001: 20008 & ISO 27001:2005 certified group for its processes.

Our dynamic product- SHRMpro is a SaaS-based product, available on-Cloud, is ideal for a broad spectrum of industries encompassing all verticals and horizontals. SHRMpro is designed to bring tranquility and continuity to a messed up HR management systems in organisations. We are capable of integrating all the HRMS processes, even with a company’s currently used HRMS, and operate smartly to deliver an outstanding user experience.

SHRMpro is a Human Resource Software with more than just a Heart.

It has a proactive Brain too!

Our Mission & Vision

Easy Solutions to Complex HR Problems- As the phrase suggests, our mission is simple and the vision is clear. It is to be the catalyst of change, a disruptive innovator in automating HR processes and streamline the HRMS workflow that enhances efficiency and speed, without any discrepancies.

We have come a long way in achieving to help organisations put an end to the mundane and tedious job of manually feeding data all the time, maintaining regular logs of attendance, banging their heads maintaining employee data, wrapping their head around training sessions along with other HR-related tasks. Our stakes are as high as they can be for we aim to achieve 100% process automation in the HR sector and help companies develop and keep up with the times by using SHRMpro for hassle-free and paper-free HR processes.

Our passion is “Customer delight” and we strive for the same because we understand the value of Humans in Human Resources.

Contact us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e‑mail at info@shrmpro.com

Welcome to SHRMpro!

These terms and conditions outline the rules and regulations for the use of SHRMpro Pvt. Ltd.’s Website.

By accessing this website we assume you accept these terms and conditions. Do not continue to useSHRMpro if you do not agree to take all of the terms and conditions stated on this page.

The following terminology applies to these Terms and Conditions, Privacy Statement and Disclaimer Notice and all Agreements: “Client”, “You” and “Your” refers to you, the person log on this website and compliant to the Company’s terms and conditions. “The Company”, “Ourselves”, “We”, “Our” and “Us”, refers to our Company. “Party”, “Parties”, or “Us”, refers to both the Client and ourselves. All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the Client in the most appropriate manner for the express purpose of meeting the Client’s needs in respect of provision of the Company’s stated services, in accordance with and subject to, prevailing law of Netherlands. Any use of the above terminology or other words in the singular, plural, capitalization and/or he/she or they, are taken as interchangeable and therefore as referring to same.

Cookies:

We employ the use of cookies. By accessingSHRMpro, you agreed to use cookies in agreement with the SHRMpro Pvt. Ltd.’s Privacy Policy.

Most interactive websites use cookies to let us retrieve the user’s details for each visit. Cookies are used by our website to enable the functionality of certain areas to make it easier for people visiting our website. Some of our affiliate/advertising partners may also use cookies.

License:

Unless otherwise stated, SHRMpro Pvt. Ltd. and/or its licensors own the intellectual property rights for all material onSHRMpro. All intellectual property rights are reserved. You may access this fromSHRMpro for your own personal use subjected to restrictions set in these terms and conditions.

You must not:

> Republish material fromSHRMpro

> Sell, rent or sub-license material fromSHRMpro

> Reproduce, duplicate or copy material fromSHRMpro

> Redistribute content fromSHRMpro

This Agreement shall begin on the date hereof. Our Terms and Conditions were created with the help of the Free Terms and Conditions Generator.

Parts of this website offer an opportunity for users to post and exchange opinions and information in certain areas of the website. SHRMpro Pvt. Ltd. does not filter, edit, publish or review Comments prior to their presence on the website. Comments do not reflect the views and opinions of SHRMpro Pvt. Ltd.,its agents and/or affiliates. Comments reflect the views and opinions of the person who post their views and opinions. To the extent permitted by applicable laws, SHRMpro Pvt. Ltd. shall not be liable for the Comments or for any liability, damages or expenses caused and/or suffered as a result of any use of and/or posting of and/or appearance of the Comments on this website.

SHRMpro Pvt. Ltd. reserves the right to monitor all Comments and to remove any Comments which can be considered inappropriate, offensive or causes breach of these Terms and Conditions.

You warrant and represent that:

> You are entitled to post the Comments on our website and have all necessary licenses and consents to do so;

> The Comments do not invade any intellectual property right, including without limitation copyright, patent or trademark of any third party;

> The Comments do not contain any defamatory, libelous, offensive, indecent or otherwise unlawful material which is an invasion of privacy

> The Comments will not be used to solicit or promote business or custom or present commercial activities or unlawful activity.

You hereby grant SHRMpro Pvt. Ltd. a non-exclusive license to use, reproduce, edit and authorize others to use, reproduce and edit any of your Comments in any and all forms, formats or media.

Hyperlinking to our Content:

The following organizations may link to our Website without prior written approval:

> Government agencies;

> Search engines;

> News organizations;

> Online directory distributors may link to our Website in the same manner as they hyperlink to the Websites of other listed businesses; and

> System wide Accredited Businesses except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to our Web site.

Content Liability:

We shall not be hold responsible for any content that appears on your Website. You agree to protect and defend us against all claims that is rising on your Website. No link(s) should appear on any Website that may be interpreted as libelous, obscene or criminal, or which infringes, otherwise violates, or advocates the infringement or other violation of, any third party rights.

Reservation of Rights:

We reserve the right to request that you remove all links or any particular link to our Website. You approve to immediately remove all links to our Website upon request. We also reserve the right to amen these terms and conditions and it’s linking policy at any time. By continuously linking to our Website, you agree to be bound to and follow these linking terms and conditions.

Removal of links from our website

If you find any link on our Website that is offensive for any reason, you are free to contact and inform us any moment. We will consider requests to remove links but we are not obligated to or so or to respond to you directly.

For any further queries, email at  info@shrmpro.com

Who Are We?

We are SHRMpro pvt ltd, a modern human resources management system (HRMS) and application tracking system (ATS) solution company providing holistic on-cloud, SaaS model human resource information systems. Our software is designed to provide functional ease to the HR Teams of businesses across industries. Our product works as a support system to seamlessly manage the entire recruiting, onboarding and workforce management processes through automation with security.

Where a company decides how and why personal data is processed, then the latter is a controller according to Article 4(7) of the GDPR. Therefore, SHRMpro pvt ltd is the controller for the data regarding the website visitors, prospective clients that we contact and our existing customers.

For the purposes of this Regulation prescribed under Article 4 of GDPR

• “personal data” means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
• “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
• “restriction of processing” means the marking of stored personal data with the aim of limiting their processing in the future;
• ‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
• ‘pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;
• ‘filing system’ means any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis;
• ‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
• ‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
• ‘recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. 2However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;
• ‘third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;
• ‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
• ‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed;
• ‘genetic data’ means personal data relating to the inherited or acquired genetic characteristics of a natural person which give unique information about the physiology or the health of that natural person and which result, in particular, from an analysis of a biological sample from the natural person in question;
• ‘biometric data’ means personal data resulting from specific technical processing relating to the physical, physiological or behavioural characteristics of a natural person, which allow or confirm the unique identification of that natural person, such as facial images or dactyloscopic data;
• ‘data concerning health’ means personal data related to the physical or mental health of a natural person, including the provision of health care services, which reveal information about his or her health status;
• ‘main establishment’ means:
  • as regards a controller with establishments in more than one Member State, the place of its central administration in the Union, unless the decisions on the purposes and means of the processing of personal data are taken in another establishment of the controller in the Union and the latter establishment has the power to have such decisions implemented, in which case the establishment having taken such decisions is to be considered to be the main establishment.
  • as regards a processor with establishments in more than one Member State, the place of its central administration in the Union, or, if the processor has no central administration in the Union, the establishment of the processor in the Union where the main processing activities in the context of the activities of an establishment of the processor take place to the extent that the processor is subject to specific obligations under this regulation;
• ‘representative’ means a natural or legal person established in the Union who, designated by the controller or processor in writing pursuant to 
• Article 27
• , represents the controller or processor with regard to their respective obligations under this Regulation;
• ‘enterprise’ means a natural or legal person engaged in an economic activity, irrespective of its legal form, including partnerships or associations regularly engaged in an economic activity;
• ‘group of undertakings’ means a controlling undertaking and its controlled undertakings;
• ‘binding corporate rules’ means personal data protection policies which are adhered to by a controller or processor established on the territory of a Member State for transfers or a set of transfers of personal data to a controller or processor in one or more third countries within a group of undertakings, or group of enterprises engaged in a joint economic activity;
• ‘supervisory authority’ means an independent public authority which is established by a Member State pursuant to 
• Article 51
• ;
• ‘supervisory authority concerned’ means a supervisory authority which is concerned by the processing of personal data because:
  • the controller or processor is established on the territory of the Member State of that supervisory authority;
  • data subjects residing in the Member State of that supervisory authority are substantially affected or likely to be substantially affected by the processing; or
  • a complaint has been lodged with that supervisory authority;
• ‘cross-border processing’ means either:
  • processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the Union where the controller or processor is established in more than one Member State; or
  • processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State.
• ‘relevant and reasoned objection’ means an objection to a draft decision as to whether there is an infringement of this Regulation, or whether envisaged action in relation to the controller or processor complies with this Regulation, which clearly demonstrates the significance of the risks posed by the draft decision as regards the fundamental rights and freedoms of data subjects and, where applicable, the free flow of personal data within the Union;
• ‘information society service’ means a service as defined in point (b) of Article 1(1) of 
• Directive (EU) 2015/1535
• of the European Parliament and of the Council (¹);
• ‘international organisation’ means an organisation and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries.

This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage.

We recommend that you read this Privacy Policy in full to ensure that you are fully informed. If you have any questions about this Privacy Policy or SHRMpro pvt ltd’s data collection, use and disclosure practice, please contact us at: info@shrmpro.com

To Whom Does This Privacy Policy Apply?

This privacy statement is relevant for:

• Website visitors;
• Potential customers that we may contact; and
• Existing customers.

Personal Data We Collect

Data when you visit the website

When you visit the website, we automatically collect certain information about your device, including information about your web browser, time zone, and some of the cookies that are installed on your device. This collection of data aims at personalising your experience on the website, improve customer service, respond to queries and emails of our customers and most importantly. It is important to highlight that this information will not otherwise be aggregated in such a way that would enable us to identify any particular user of the system.

We are aware that our company is based outside of the European Economic Area (EEA) and we are offering service to data subjects that are residents in the EEA. Therefore, we are aware of the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or GP) and we intend to comply in full with it.

Legal Basis

Consent
We process personal data based on the consent of the data subject itself for a specific purpose to continue discussing when his/her contact details were not directly obtained from the latter, but nevertheless, there was agreement with respect to the continuation of the discussion). This will be performed in accordance with Article 6.1(a) of the GDPR.

Data which was not directly obtained from the customer/potential customer
If this is not the case, we will process the personal data based on Article 6.1(f) of the GDPR as this would be necessary for the purposes of the legitimate interests pursued by us. Hereunder, you may find a breakdown of our balancing test, which would make sure that the interests or fundamental rights and freedoms of the data subjects will not be overridden by our legitimate interests.

Therefore, in the absence of consent from the data subject we will contact, we prospect our clients on the publicly available information on LinkedIn and will always make an attempt to obtain in advance the information from the company, e.g. from the contact form or general e-mail address of the company.

Should this not be the case, we will verify and check the e-mail address via third-party prospecting services, which will guess your e-mail using publicly available information and run it through a verification tool. We have checked that legitimate interests is the most appropriate legal basis to process personal data. We understand our responsibility to protect the individual’s interests. We have conducted a legitimate interests assessment and action and also kept a record of it, in order to ensure that we can justify our decision to contact you directly via e-mail. We have checked that the processing is necessary for us in order to continue our business and gain new clients and there is no less intrusive way or another solution, which would involve disproportionate efforts and costs from us to achieve the same results.  Should this not be the case, we will not be able to continue our business and find new clients as traveling to the EU to attend different events or set up meetings would involve disproportionate costs for us. We have done a balancing test and we are confident that the individual’s interests are not overridden by our legitimate interests. What is more, we will not process children’s data. We have considered safeguards to reduce the impact where possible. We have considered whether we can offer an opt-out. Each time we will contact a person via e-mail, we will immediately offer the possibility to opt-out from our communications. Consequently, we will immediately take all necessary steps to delete the data we will have in possession (name and surname, e-mail address, position in a company) with immediate effect.

Once we will obtain your contact details, we will inform you about this processing within 1 month from the date when we have obtained it.

We will not store data which is not necessary for our purposes and will not keep it for longer than it is necessary. Moreover, we will not sell/disclose this data to any other third party processors.

Where processing is based on the data subject’s consent, the controller should be able to demonstrate that the data subject has given consent to the processing operation. 2In particular in the context of a written declaration on another matter, safeguards should ensure that the data subject is aware of the fact that and the extent to which consent is given. 3In accordance with Council Directive 93/13/EEC¹ a declaration of consent pre-formulated by the controller should be provided in an intelligible and easily accessible form, using clear and plain language and it should not contain unfair terms. 4For consent to be informed, the data subject should be aware at least of the identity of the controller and the purposes of the processing for which the personal data are intended. 5Consent should not be regarded as freely given if the data subject has no genuine or free choice or is unable to refuse or withdraw consent without detriment.

In any case, we will be happy to clarify the specific legal basis that applies to the specific case of processing your personal data. As a consequence, you may contact us at the following address: 

info@shrmpro.com

 .

Sharing Your Personal Information

We will only share personal information with third parties when it is legally permitted to do so. Each time this data will be obtained, it will be via our processors (Close.io, Bitrix24, SalesQL, LeadIq, Scout, Hunter, Gsuit, Lusha, Zapier and Mailgun). When we will share personal data with others, this will only be accomplished under contractual arrangements and security mechanisms put in place intended to protect your personal information and to comply with our data protection, confidentiality and security standards.

Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal information such as to check whether we are complying with applicable laws and regulations, to investigate an alleged crime, to establish, exercise or defend legal claims, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with the applicable laws or regulation.

Your Rights

Individuals have certain rights over their personal data and data controllers are responsible to fulfilling these rights.

These requests can be exercised free of charge and you will be informed by us as early as possible and always within one month from the date of your request. Nevertheless, where requests from data subjects are manifestly unfounded or excessive, in particular because of their repetitive character, we may either (i) charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or (ii) refuse to act on request.

Right of Withdrawing Consent

You may always have the right to withdraw the consent where you have previously given us your consent to the processing of your information. You can always do this by sending us an e-mail at: info@shrmpro.com If the data/information subject’s consent is given in the context of a written declaration which also concerns other matters, the request for consent shall be presented in a manner which is clearly distinguishable from the other matters, in an intelligible and easily accessible form, using clear and plain language. 2Any part of such a declaration which constitutes an infringement of this Regulation shall not be binding on host.

The data subject shall have the right to withdraw his or her consent at any time. 2The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. 3Prior to giving consent, the data subject shall be informed thereof. 4It shall be as easy to withdraw as to give consent.

When assessing whether consent is freely given, utmost account shall be taken of whether, inter alia, the performance of a contract, including the provision of a service, is conditional on consent to the processing of personal data that is not necessary for the performance of that contract.

Right to Object the Processing of Your Information

As described above, we may also obtain your contact details where these were not directly obtained from you. Should you not agree with our processing, you have the right to object to the processing of your information when the processing is carried out on a legal basis other than consent.  You can inform us at: info@shrmpro.com

Right of Access

You have the right to obtain from us confirmation as to whether or not personal data concerning you are processed, and, where that is the case, you have the right to request and get access to that personal data in accordance with applicable law. We will aim to respond to any requests for information promptly, and in any event within the legally required time limits (which is currently set for 30 days). You can do this by sending an e-mail to as at: info@shrmpro.com

Right of Rectification

You have the right to obtain from us the rectification of inaccurate personal data that was submitted to us and you have the right to provide additional personal data to complete any incomplete personal data. You can do this by sending us an e-mail at: info@shrmpro.com

Right to Verify the Accuracy

You have the right to verify the accuracy of your information and ask for it to be updated or corrected at: info@shrmpro.com

Right to Erasure

In certain cases, you have the right to obtain from us the erasure of personal data. You can do this by sending us an e-mail at: info@shrmpro.com

Right to Fill Out Complaints

You have the right to fill complaints with the applicable data protection authority in your country related to our processing of your personal information.

If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us at info@shrmpro.com or our representative in the European Union.

Our Representative in the European Union

When a controller based outside of the European Union who provides services to residents in the European Union shall designate in writing a representative in the Union. Thus, the representative is mandated by us to be addressed in addition to or instead of us or the processor, by in particular supervisory authorities and data subjects, on all issues related to processing, for the purposes of ensuring compliance with the GDPR.

The details of our representative in the European Union are available hereunder:

a.surana@sphinxworldbiz.de

Data Retention

When we did not obtain the contact details directly from a data subject, we will not store the data longer than necessary to fulfil the purposes we collected it for, including for purposes of satisfying any legal, accounting or reporting requirements and obligations that we are subject to.

When we will process personal data that was collected or verified via our third-party processors, we will only keep the data for a limited period of time from the moment we received it.

If there is no reply from our data subject, we will delete the data about him/her within 2 month from the date when we received it or at an earlier date in case the data subject requested so.

If we receive the consent of the data subject, we will keep the personal data for as long as it is necessary to continue the business relationship and in accordance with the necessary applicable legislation to which we are subject to. However, the personal data will not be kept longer than necessary.

Security

We take the security of all data it holds very seriously. We have a framework of policies, procedures and trainings in place covering professional secrecy, data protection, confidentiality, security and regal review of the appropriateness of the measures it has in place to keep the data secure.

We secure information that you provide to us on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorised access, use, modification and disclosure of personal data in its control and custody. However, you must be aware that no data transmission over the Internet or wireless network can be guaranteed.

Therefore, while we strive to protect your personal data, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity and privacy of any and all information and data exchanged between us cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third-party, despite our best efforts. Any part of such a declaration which constitutes an infringement of this Regulation shall not be binding.

Changes to This Privacy Policy

We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons, provided that such updates and modifications do not result in the degradation of the overall security of the services.

We recognise that transparency is an ongoing responsibility so this privacy statement will be kept under regular review. We encourage you to periodically review it in order to stay informed of how we are protecting your information.

Contact us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e‑mail at 

info@shrmpro.com

Note: As this is temporary version of above document without prejudice. As it may be amended/modified as per the rules of company and laws specified.

SHRMpro Private Limited – India Corporate Office

A-27 B, Sector 16, Noida India – 201301

Tel.: +91-120-4736400, +91-120-4736499